Kennedy Fox
Kennedy Fox
eAdmin Privacy Statement

Kennedy Fox Pty. Ltd.

ABN: 12 006 782 770

Privacy Statement

First published: 28 August 2004

Protecting Your Privacy

Kennedy Fox Pty Ltd provides you with eAdmin, a web based software program to assist you to administer your business and maintain your accounting records.

This privacy statement applies to your use of eAdmin at our web site

Kennedy Fox Pty Ltd recognizes that your privacy and security is of the utmost importance to you. Kennedy Fox Pty Ltd is committed to providing you with the highest quality software which includes protection for the integrity of your data. This Privacy Statement applies to your use of the eAdmin web site at and provides details about how your information is collected and stored.

Personal Information

Information held by Kennedy Fox Pty Ltd includes your personal details, company details, customers, suppliers, orders, purchase orders, expenses, payments, deposits, chart of accounts, journals and BAS details. It also includes your eAdmin user name and password and user name and passwords for users you have granted authorised access.

Collection of Personal Information

Kennedy Fox Pty Ltd initially collects personal information from you when you register a new set of accounts. This information includes your name, phone or mobile number, email address and street and/or postal address. Kennedy Fox Pty Ltd also collects information:

  • directly from you as you enter information into eAdmin
  • when you provide information by phone or in application forms
  • when legally required to do so
  • from organisations identified below under "Use of your information and Disclosure of your information"

Use of your Information

Your personal information may be used to:

  1. verify your identity
  2. provide you with the services you require such as newsletters, events or training seminars
  3. administer and manage those services, including charging, billing and collecting debts
  4. conduct appropriate checks for data integrity and for breaches of security
  5. maintain and develop Kennedy Fox Pty Ltd business systems and infrastructure, including testing and the implementation of improvements to these systems
  6. gain an understanding of your information and communication needs in order for Kennedy Fox Pty Ltd to provide you with a better service
  7. alert you to software upgrades, special offers or updated information
  8. research and development of Kennedy Fox Pty Ltd Services and development of new products and services

Disclosure of your Information

Kennedy Fox Pty Ltd will only use your information for the purpose for which you have provided it, that is, for the use of services provided by eAdmin and as outlined above. Kennedy Fox Pty Ltd will not disclose your information to 3rd parties unless you consent or in other circumstances where such disclosure is required by or authorised by law.

In order to deliver eAdmin's services to you, Kennedy Fox Pty Ltd may disclose your personal information to organisations outside Kennedy Fox Pty Ltd including for the purposes of:

  • customer enquiries
  • mailing operations
  • billing and debt-recovery functions
  • information technology services
  • web site usage analysis

Kennedy Fox Pty Ltd takes reasonable steps to ensure that any organisations to whom it discloses information are bound by confidentiality and privacy obligations in relation to the protection of your personal information.

In addition, Kennedy Fox Pty Ltd may disclose your personal information to:

  • your authorised representatives or your legal advisers (e.g. when requested by you to do so)
  • Kennedy Fox Pty Ltd professional advisers, including its accountants, auditors and lawyers
  • government and regulatory authorities and other organisations, as required or authorised by law

Information Storage and Security

Your information is stored on our web server located in Melbourne Central Business District. The web server is hosted by OzHosting in a locked down, secured environment.

The web site uses Secure Sockets Layer (SSL) technology supplied by a Verisign Global Server Certificate with 128 bit encryption which establishes a session and encrypts all traffic between our server and your internet browser. This means that the site authenticated by the certificate as shown by double clicking on the lock at the bottom right of your screen.

Passwords are stored on our server using MD5, a one-way encryption algorithm.

Sensitive information such as bank account numbers, tax file numbers, ABN and ACN numbers are stored on the database in an encrypted format using AES RIJNDAEL encryption.

Certain checks have been built into the login process that will protect your account by disabling it in the event eAdmin detects unauthorised access. eAdmin sends you an email informing you of this potential breach of security. Every time a user logs onto eAdmin, your IP address (a unique number connecting you to a domain or server that provides your internet access), as well as the time you log onto and out of the system is recorded. We are not specifically interested in your activities except where:

  1. The event of a possible breach of security into your account.
  2. An investigation required by law.
  3. Your usage is causing technical issues which may need to be resolved.

Data Integrity

In order to maintain high quality services in eAdmin, Kennedy Fox Pty Ltd is committed to and will take all reasonable steps to maintain the integrity of your data.

From time to time, Kennedy Fox Pty Ltd may require access to your information if required to investigate a data-related issue.

You may also grant authorised access for Kennedy Fox Pty Ltd via eAdmin's "Users" page to enable us to log onto your accounts to investigate an issue specifically requested by you.

Kennedy Fox Pty Ltd will communicate any data updates required to you either directly via phone, email or by post, or as a news item posted on the web site "News" page.

Links to Other Sites

This website may contain links to third party sites. The links are provided solely for your convenience and do not indicate, expressly or impliedly, any endorsement approval or recommendation by Kennedy Fox Pty Ltd of the site or the products or services provided at the sites. You access any site and use the products and services made available at any site solely at your own risk.

Contact Us

If you have any questions regarding privacy, please contact Kennedy Fox Pty Ltd:

By telephone on (03) 9502 0447 between 9:00am and 5:00pm, Monday to Friday.
By email at
By post at: 101 Thomas Street, HAMPTON VIC 3188, MELBOURNE, AUSTRALIA